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Resource Lists: Guide for Staff: Step 4. Adding and deleting resources

This guides aims to support academic staff with managing their Talis Resource Lists.

Three ways to add resources

You can add a variety of resources: e- and print books from the catalogue, e-articles, websites, online videos etc.

There are three ways to add resources for different situations (see left hand column below), however please see the specific instructions you need for adding books, e-articles and online documents in the right hand column.

1. Adding a resource for the first time

1. Go to your Talis list and keep this browser window open (Window 1).

2. Open a new browser window (window 2) and go to the webpage you wish to add to your list (see specific requirements for books, e-articles and online documents in section 5.2).

3. Click the Talis Bookmarklet in your Favourite Bar in Window 2 (which you added earlier in section 2).

4. You will be prompted to choose either a. Create and Add to List or b. Create.

a. If you choose Create and Add to List, a new window opens. Choose the desired list from Add to list, choose where you want the item to go (top or bottom of list) or the section within The List field if your list is divided into sections. You can fill in the Note for Student, set the reading Importance or add a Note for the Library (all these can be added or edited later as well). It is helpful to set the Importance for all items for students to know what is essential, recommended or background reading. It will also help the library staff when pulling out reports on items by importance in order to, for example, add any e-titles to your list that had previously only been available as print books. Go back to your Talis list window which you kept open and click the browser reload/refresh button to see the changes.

b. If you choose Create, your item will only be added to My Bookmarks and from there you can add the item to any lists later – see the 2nd way to add Items below.

2. Adding a resource you have already added in the past

Use your mouse to hover over the list items and you will see a moving horizontal line with three links to Add Resource / Add Paragraph / Add Section. Click on Add Resource and your list of previously bookmarked resources will appear. Simply click on the resource you would like to add or search for it in the search box at the top and when you find, click on it. This will be add the item to your list. Use the browser reload/refresh button to see the changes.

3. Manual bookmarking (if the bookmarklet does not work)

In the unlikely scenario when bookmarking might not work (sometimes with PDFs), use manual bookmarking.  Hover your mouse over the list items and you will see a moving horizontal line with three links to Add Resource / Add Paragraph / Add Section. Click on Add Resource.  Click Create Manually at the bottom of the new window. Select the Resource Type at the top and the type in the titles of the resources. If it’s an online resource make sure you check the Online Resource box.  Click on the drop down arrow in the Add Field to add all the relevant information, including the Web Address for online resources. Continue to do this until you have added all the necessary information. Click Create or Create and Save to List as described in 5.1.1 or 5.1.2

Specific instructions for adding books, e-articles and online documents:

1. Print books: Search the item on the library catalogue, click on it and then click Permanent Link on the bottom right hand side, then click Bookmarklet and follow instructions as above.

2. E-books:  Look up the item on catalogue. Hover over the Connect to e-book link to check it isn’t a Dawsonera e-book.  If it is, follow the Dawsonera eBook instructions below. Otherwise, click on Permanent Link on the bottom right hand side and then on the Bookmarklet

With e-books, the Resource Type (you will see on the screen after clicking the bookmarklet) might be listed as Document.  Change this to Book (there is no e-book option) to make it be listed as an electronic resource on the list.

Remember to add e-books to your list as well as print as sometimes we have the same book in both formats.

Some e-books only allow single or three users at a time, therefore we have purchased multiple copies of these. It would be a good idea to add all of them or at least make a comment for the students directing them to the catalogue to search for alternative copies if the one on the list is being used by others.

3. E-articles: Go to e-Journals A-Z (on the library website – Library Resources). Search for journal and find the article you need. Click on the article title and bookmark it from the HTML version. Always prefer the HTML version of an article where possible. If the article is only available in PDF format, you can click on the PDF link to bookmark it from there. The Bookmarklet might not always work with all PDFs and you may have to bookmark some things manually as described in Manual bookmarking. If you have any difficulty bookmarking as usual, try using the DOI instead. Copy it and go to the entry on your list that does not work, click the 3 vertical dots and click Edit. The Add Field box has a drop down menu. Choose DOI to add this field to the record. Paste your DOI in the newly created field.  Click Save.

3. PDFs:  If the usual bookmarking does not work, use the HTML version of the electronic articles where students usually can see the link to PDF. Alternatively, use the DOI to bookmark manually or try editing your record and adding the URL manually (see Manual bookmarking).

Move items within the list by clicking and dragging the up-down arrow to the right of the item.

Deleting resources

To delete a resource, click on the 3 vertical dots on the right and choose Delete.