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eResearch, eTheses and eData repositories: Self-deposit

Repositories for QMU research publications, data and theses.

Submitting your item to eResearch

To deposit your item in eResearch, follow the below steps.

First, navigate to eResearch either from the library website or by going directly to

No need to create an account - simply log in with your existing QMU username and password via the Staff Network ID option.


  1. Click ‘eResearch’ to find the appropriate collection in which to deposit your item:
    four hyperlinks: eData, eResearch, eTheses and Jisc Publications Router notifications

  2. Choose your school:
    sub communities within this community: school of Arts, Social Sciences and Management, and School of Health Sciences

  3. And choose the collection you wish to deposit in:
    Collections in this community: Business, Enterprise & Management; Media, Communication and Production; Psychology, Sociology and Education

  4. Click ‘Submit a new item to this collection’:
    Submit a new item to this collection hyperlink
    You’ll then see the form to fill out to start describing your item. Fill in as much information as possible, but don’t worry too much about this as repository staff will check your submission before it’s deposited.

  5. When you have filled out this information, click ‘Next’:
    Save and Next buttons
    You’ll be taken to a page to provide information for REF.

    Please note that providing a date of acceptance is mandatory for items that are to be submitted for REF. This is the date your item was firmly accepted for publication, following any changes made after peer review. You will find this date on your acceptance email.

  6. Click ‘Next’ to be taken to the page to deposit your manuscript. A PDF version is preferred, but repository staff will convert a document in any other file format (e.g. Word document). In ‘File Description’ please specify which version of your manuscript you are submitting:
    File description box - please type in either Accepted Version or Published Version

  7. The next screen you see will be ‘Review Submission’. Make sure you click ‘Complete Submission’ to submit your output for repository staff to process and deposit. You will receive an automated email to confirm your submission, and another when your submission has been accepted (or rejected). This might go to your junk mail, so check there if you don’t receive it.

Version to deposit

Most publishers will not let you deposit the final published version in a repository so before depositing, please ensure the version you are depositing is the accepted manuscript:

Accepted manuscript: Final version of the manuscript after formal peer-review but before being type-set by the publisher. It contains all revisions made during the peer-review process. (Open Access Button's Version Explainer)

If your item is to be published Gold Open Access - i.e. freely available on the publishers site, indefinitely, with a licence that permits sharing (usually a Creative Commons License), you can replace your accepted manuscript version with the final published version upon publication.

Questions, Comments and Feedback

If you are having problems that aren't covered by this guide, or have any questions or feedback, please get in touch at

Help us grow our eResearch collection

If you find a record for one of your items that has no file associated with it, please email your accepted manuscript to and we will attach the file.

When you notify us about your new research publications, please send your accepted manuscript to make it accessible to those who need it.