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Copyright, Scanning and Photocopying


The CLA Higher Education Licence provides a wide range of permissions to help support teaching and learning allowing QMU to make full use of our print and electronic collections.  The CLA HE Licence does this by allowing QMU to:

  • Photocopy books, journals and magazines published in the UK and 38 other countries giving your HEI access to a wide choice of published information.
  • Make digital copies by scanning for distribution to students from titles published in the UK and many other countries.
  • Make copies of content from a wide range of digital material such as online magazines, eBooks and certain website materials.
  • Use copies with digital whiteboards, VLEs and Microsoft PowerPoint programs.
  • Copy photographs, illustrations, charts or diagrams where they are included in an article or an extract.

Search by title

Use this link to check a title (or ISBN/ISSN/web domain) to know if you are permitted to copy from a particular publication. - Check permissions


The proportion of a work that may be photocopied and/or scanned consists of:

  • one whole chapter from a book
  • one whole article from a journal issue
  • a short story or poem (not exceeding 10 pages in length) from an anthology
  • one whole paper from a set of conference proceedings
  • one whole report of a single case from a volume of judicial proceedings

or 10% of any of the above, whichever is the greater.

Further restrictions apply:

  • The university must own a copy of the item
  • Anyone can make photocopies for distribution, but only a designated member of library staff may scan items for the HUB
  • Copies can only be provided for a particular cohort of students, one copy per student


The preparation and distribution of Digital Copies must be authorised by a ‘Designated Person’, in QMU’s case this is the Library Services Scanning Service.

Members of staff not specifically appointed as a Designated Person and students are not permitted to scan under this licence. If they should do so – and do not seek the written permission of the rights owner – they may be putting themselves and QMU at risk of a claim for infringement of copyright law.