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Copyright, Scanning and Photocopying: Scanning


The CLA Higher Education Licence provides a wide range of permissions to help support teaching and learning allowing QMU to make full use of our print and electronic collections.  The CLA HE Licence does this by allowing QMU to:

  • Photocopy books, journals and magazines published in the UK and 38 other countries giving your HEI access to a wide choice of published information.
  • Make digital copies by scanning for distribution to students from titles published in the UK and many other countries.
  • Make copies of content from a wide range of digital material such as online magazines, eBooks and certain website materials.
  • Use copies with digital whiteboards, VLEs and Microsoft PowerPoint programs.
  • Copy photographs, illustrations, charts or diagrams where they are included in an article or an extract.

Search by title

Use this link to check a title (or ISBN/ISSN/web domain) to know if you are permitted to copy from a particular publication. - Check permissions

The proportion of a work that may be photocopied and/or scanned consists of:

  • one whole chapter from a book
  • one whole article from a journal issue
  • a short story or poem (not exceeding 10 pages in length) from an anthology
  • one whole paper from a set of conference proceedings
  • one whole report of a single case from a volume of judicial proceedings

or 10% of any of the above, whichever is the greater.

Further restrictions apply:

  • The university must own a copy of the item
  • Anyone can make photocopies for distribution, but only a designated member of library staff may scan items for the HUB
  • Copies can only be provided for a particular cohort of students, one copy per student


The preparation and distribution of Digital Copies must be authorised by a ‘Designated Person’, in QMU’s case this is the Library Services Scanning Service.

Members of staff not specifically appointed as a Designated Person and students are not permitted to scan under this licence. If they should do so – and do not seek the written permission of the rights owner – they may be putting themselves and QMU at risk of a claim for infringement of copyright law.

Scanning services

Under the terms and conditions of the CLA Higher Education Licence, the University has permission to make digital copies.

Digital copies are :

  • Scanned extracts from printed books, journals, periodicals, magazines, law reports and conference proceedings.
  • Extracts copied from digital publications

Hub 'course users' are entitled to download and print these digital copies that are accessed via their Hub modules.

The following limits also apply:

  • either one complete chapter or 10% of a book
  • either one complete article or 10% of a journal issue
  • one paper of one set of conference proceedings
  • one report of a single case from a report of judicial proceedings
  • one short story or one poem of not more than 10 pages in an anthology of short stories or poems

The licence also stipulates that the preparation and distribution of Digital Copies can only be carried out by the Library Services Scanning Service. To uphold this stipulation and to ensure that there are no complications relating to the Data Reporting and Auditing procedures, academic staff are not permitted to make and upload digital copies of copyrighted material to their module areas on the Hub.

Academic staff need only email the following details to and the Library Services Scanning Service will do the rest.

  • Module code
  • Number of students
  • Module start date and end date
  • Title of book or journal
  • Title of chapter or article

Alternatively, simply email a bibliographic list to , and the Library Services Scanning Service will check the suitability of the material for scanning.

If the material has been requested for a module in a previous semester or academic year, simply email the Library Services Scanning Service to request that the material be uploaded for the current semester or academic year.


Please be aware that the following type of items cannot be stored on Hub:

  • Digital copies of articles from journals that we have access to via our Ejournals subscriptions
  • Digital copies of chapters from Ebooks
  • Copyrighted material that is freely available on the internet for personal use
  • Personal copies of chapters or articles from items not in the Library Services stock

There is no restriction for the uploading of Weblinks to Hub. Using Weblinks is the easy way to provide access to material available on the internet and it bypasses any copyright restrictions placed on the material.

The Library Services Scanning Service is happy to help academic staff find and upload Weblinks to such material on to their module sites on Hub.

The Copyright Licensing Agency is able to carry out a copyright audit of all material included in Hub at any time and with only four weeks warning. QMU may face heavy financial penalties or have our licence revoked if we are found to be in breach of our licence.


If you need any further details please contact the Library Services Scanning Service