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Copyright, Scanning and Photocopying

Under the terms and conditions of the CLA Higher Education Licence, the University has permission to make digital copies.

Digital copies are :

  • Scanned extracts from printed books, journals, periodicals, magazines, law reports and conference proceedings.
  • Extracts copied from digital publications

Hub 'course users' are entitled to download and print these digital copies that are accessed via their Hub modules.

The following limits also apply:

  • either one complete chapter or 10% of a book
  • either one complete article or 10% of a journal issue
  • one paper of one set of conference proceedings
  • one report of a single case from a report of judicial proceedings
  • one short story or one poem of not more than 10 pages in an anthology of short stories or poems

The licence also stipulates that the preparation and distribution of Digital Copies can only be carried out by the Library Services Scanning Service. To uphold this stipulation and to ensure that there are no complications relating to the Data Reporting and Auditing procedures, academic staff are not permitted to make and upload digital copies of copyrighted material to their module areas on the Hub.

Academic staff need only email the following details to and the Library Services Scanning Service will do the rest.

  • Module code
  • Number of students
  • Module start date and end date
  • Title of book or journal
  • Title of chapter or article

Alternatively, simply email a bibliographic list to , and the Library Services Scanning Service will check the suitability of the material for scanning.

If the material has been requested for a module in a previous semester or academic year, simply email the Library Services Scanning Service to request that the material be uploaded for the current semester or academic year.


Please be aware that the following type of items cannot be stored on Hub:

  • Digital copies of articles from journals that we have access to via our Ejournals subscriptions
  • Digital copies of chapters from Ebooks
  • Copyrighted material that is freely available on the internet for personal use
  • Personal copies of chapters or articles from items not in the Library Services stock

There is no restriction for the uploading of Weblinks to Hub. Using Weblinks is the easy way to provide access to material available on the internet and it bypasses any copyright restrictions placed on the material.

The Library Services Scanning Service is happy to help academic staff find and upload Weblinks to such material on to their module sites on Hub.

The Copyright Licensing Agency is able to carry out a copyright audit of all material included in Hub at any time and with only four weeks warning. QMU may face heavy financial penalties or have our licence revoked if we are found to be in breach of our licence.


If you need any further details please contact the Library Services Scanning Service